Submit your Proposal

General information

1. Title of the proposal + acronym: The title should be concise and informative.
2. Start of the project / End of the project.
   Earliest starting date of January 1st 2024, latest ending of October 31st 2025. Minimum duration of 6 months, maximum duration of 22 months.
3. Location of the project
   Country. Description of the local node, biodiversity hot-spot, protected area or taxonomy knowledge centre on which the project is focused. max 150 words
4. Summary
   The summary should provide a brief overview of the proposed project, its objectives, methodology, and expected outcomes. max 150 words
5. Major topic – please select:
   A project may touch on many different topics, but, from the seven topics listed below, applicants must select ONLY ONE as the MAJOR focus for their project.

• Topic 1. Species-level indexing of pollinator collections (Annex 1).
• Topic 2. Improving access to local taxon lists and taxon-related scientific data through pragmatic name-mapping workflows (Annex 2).
• Topic 3. The co-development of AI-based image recognition for European terrestrial molluscs (AnneX 3)
• Topic 4. The co-development of AI-based sound recognition of European grasshoppers (Annex 4).
• Topic 5. Innovative molecular techniques for taxonomy: integrating genomic tools for the development of cost-efficient genetic markers for species identification and delimitation (Annex 5)
• Topic 6. The development of training programs for taxonomic research (Annex 6)
• Topic 7. Innovative cross-disciplinary projects focused on involvement of citizen scientists in monitoring biodiversity hotspots (Annex 7).

Layout

Project information

Title of the project *Project Acronym *Project duration *Start date *End date *Project Summary *Location *Topic selection *NextSave and Resume Later

6. Information about the main applicant and partners
The applicant describes information and background (information of the (A) co-ordinator and (B1, B2., …) potential partners.

Main Applicant

Main Applicant

Name *VAT numberLocation *WebsiteLegal Signatory *Principal Investigator/ Project Lead *Contact information *Background *Role in Project *Additional involvement *How many partners? *None123456789101112131415Partner 1

Partner 1

Name *VAT number *Location *Website *Legal Signatory *Principal Investigator/ Project Lead *Contact information *Background *Role in Project *Additional involvement *Partner 2

Partner 2

Name *VAT number *Location *Website *Legal Signatory *Principal Investigator/ Project Lead *Contact information *Background *Role in Project *Additional involvement *Partner 3

Partner 3

Name *VAT number *Location *Website *Legal Signatory *Principal Investigator/ Project Lead *Contact information *Background *Role in Project *Additional involvement *Partner 4

Partner 4

Name *VAT number *Location *Website *Legal Signatory *Principal Investigator/ Project Lead *Contact information *Background *Role in Project *Additional involvement *Partner 5

Partner 5

Name *VAT number *Location *Website *Legal Signatory *Principal Investigator/ Project Lead *Contact information *Background *Role in Project *Additional involvement *Partner 6

Partner 6

Name *VAT number *Location *Website *Legal Signatory *Principal Investigator/ Project Lead *Contact information *Background *Role in Project *Additional involvement *Partner 7

Partner 7

Name *VAT number *Location *Website *Legal Signatory *Principal Investigator/ Project Lead *Contact information *Background *Role in Project *Additional involvement *Partner 8

Partner 8

Name *VAT number *Location *Website *Legal Signatory *Principal Investigator/ Project Lead *Contact information *Background *Role in Project *Additional involvement *Partner 9

Partner 9

Name *VAT number *Location *Website *Legal Signatory *Principal Investigator/ Project Lead *Contact information *Background *Role in Project *Additional involvement *Partner 10

Partner 10

Name *VAT number *Location *Website *Legal Signatory *Principal Investigator/ Project Lead *Contact information *Background *Role in Project *Additional involvement *Partner 11

Partner 11

Name *VAT number *Location *Website *Legal Signatory *Principal Investigator/ Project Lead *Contact information *Background *Role in Project *Additional involvement *PreviousNextSave and Resume Later

Excellence

Excellence7. Objectives of the project *Provide a background description of the project idea and clear definitions of the project objectives.
8. Approach *Provide a description on the proposed approach (concept and methodology) in the project to achieve the proposed objectives in the project.9. Constitution of the project team / consortium (if applicable) *A description of the constitution of the project team/consortium, how each partner/team member relates to the project objectives and how different disciplines come together to achieve those project objectives. Finally, describe how the project team/consortium aims to collaborate operationally.10. The collaborative approach with TETTRIs *Based on your topic selection, please provide a brief description of how you foresee the collaboration with the TETTRIs consultants. Specific instructions on the TETTRIs topics are provided in the Annex 1-7.PreviousNextSave and Resume Later

Impact

Impact

11. Practical impact Specify how the proposed project contributes to addressing the needs of local nodes, biodiversity hotspots, protected areas or the taxonomic knowledge. Please relate to the specific impact description in the TETTRIs Topics (Annex 1-7). max 500 words The proposal should describe; 

• The expected impact of the project, including any potential applications or benefits to the broader scientific community.
• The contribution to taxonomic knowledge and increasing taxonomic research capacity.
• A potential continuation beyond the lifetime of the project.
• An indication on the potential stakeholders, users, target-groups that are involved (if relevant). As reference, please have a look at examples of a stakeholder grid (power-interest matrix).

11. Impact *12. Dissemination and communication *Describe how the outcomes of the project will be disseminated and communicated, as well as the stakeholders, users, target-groups that will be reached. At the basic level, the project partners have to publish information about the project on its website in accordance with the EU publicity rules.PreviousNextSave and Resume Later

Quality and efficiency of the implementation 

13. Work plan
Description of the different tasks (3-7 tasks), their descriptions, activities, and the timeframe of the tasks. Please fill out the tables below and provide a Gantt Chart presenting the timelines of the tasks in the project.  Outputs will be described following specific instructions described in Topics 1-7 (Annex 1-7). 

In case of larger projects it is compulsory to include a Project Management task. Larger projects are seen as projects with >3 partners, budget >€100k and/or longer than 12 months.

How many tasks? *34567Task 1

Task 1

Name *Months of Task *Task description *Objective of task *Output of task *Task 2

Task 2

Name *Months of Task *Task description *Objective of task *Output of task *Task 3

Task 3

Name *Months of Task *Task description *Objective of task *Output of task *Task 4

Task 4

Name *Months of Task *Task description *Objective of task *Output of task *Task 5

Task 5

Name *Months of Task *Task description *Objective of task *Output of task *Task 6

Task 6

Name *Months of Task *Task description *Objective of task *Output of task *Task 7

Task 7

Name *Months of Task *Task description *Objective of task *Output of task *PreviousNextSave and Resume Later

14. Requested budget 
The budget should fall between 50,000 euros and 200,000 euros.

The applicant has to identify the budget distribution among the main applicants and each partner if the proposer is a group of entities. 

Please read the rules about the eligibility of budget costs in the part “Application guidelines for the proposals for the Call for 3PPs”.

15. Budget Justification The applicant has to justify the project proposal and explain the costs of budget items per partner. One part of the evaluation of projects will be based on the cost-effectiveness of the budget and the justification is necessary. Without justification of the budget, evaluation of the project will not be possible and the project will be rejected.

Salaries

Salaries

Main applicantCostJustificationPartnerCostJustificationPartnerCostJustificationPartnerCostJustificationPartnerCostJustificationPartnerCostJustification PartnerCostJustificationPartnerCostJustificationPartnerCostJustificationPartnerCostJustification Partner CostJustificationTotal salaries costsTravel

Travel

Main applicantCost JustificationPartner Cost JustificationPartnerCostJustificationPartnerCostJustificationPartner Cost Justification PartnerCostJustification PartnerCost JustificationPartner Cost JustificationPartnerCost Justification PartnerCost JustificationPartner CostJustificationTotal travel costsEquipment

Equipment, rental and material costs

Main applicantCost JustificationPartner Cost Justification Partner Cost Justification PartnerCost Justification Partner CostJustificationPartner Cost JustificationPartnerCostJustification PartnerCost Justification PartnerCostJustificationPartnerCost Justification PartnerCost Justification Total equipment costsOther goods & services

Other goods & services

Main applicant Cost JustificationPartnerCostJustificationPartnerCost JustificationPartner CostJustification PartnerCost JustificationPartnerCost JustificationPartnerCost Justification PartnerCost JustificationPartner Cost JustificationPartnerCost JustificationPartnerCostJustificationTotal other goods & services costsAdministrative Costs

TETTRIs Consultants

TETTRIs Consultant 1Cost JustificationTETTRIs Consultant 2Cost Justification TETTRIs Consultant 3CostJustification TETTRIs Consultant 4Cost Justification TETTRIs Consultant 5 Cost JustificationTotal TETTRIs Consultant costsPreviousNextSave and Resume Later

Annex 1. Ethics

General requirements

Proposals need to comply with:

2. HORIZON EUROPE Ethics principles (Charter of EU Fundamental Rights)
3. The General Data Protection Regulation (EU 2016/679), protecting citizens’ privacy and increasing the responsibility when processing personal data 
4. The National legal, ethics requirements and codes of conduct. 

Compliance to ethics principles is one of the evaluation criteria of submitted proposals
Proposals need to:

1°  identify the ethics issues raised by the proposal, and 

2°  explain his/her approach to manage these issue(s).

Please note that an interesting research project will often raise ethics issues. What is important for the evaluation is to explain how each of those issues will be addressed and managed in the project.

Main Ethics issues: summary

• HUMANS: Define Informed Consent procedures and participants recruitment  criteria (in training , co-creation, use cases, tool validation,…).
• PERSONAL DATA: Build General Data Protection Regulation (GDPR) compliancet procedures (when collecting/processing personal data from team members and external stakeholders).
• ENVIRONMENT: Ensure safe handling of endangered flora and fauna (local protocols).
• NON-EU countries: Ensure local legislation is respected and demonstrate capacity building for local communities/researchers.
• ARTIFICIAL INTELLIGENCE: Ensure the chosen AI techniques are trustworthy,  do not integrate features discriminating /stigmatizing people.

Ethics issues table 

• Ethics issues Table: to be filled by each proposal (Horizon Europe template) and a free text section allowing the proposer to include comments/explanations. Link to template
• Supporting material : Horizon Europe Guidance note about filling the Ethics issues table – Link to the guidance note

Ethics

For any question

Please contact: Carole Paleco, at cpaleco@naturalsciences.be

Ethics issue Table – File Upload *

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Supporting material – File Upload *

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Annex 2. Gender and Diversity

General remarks

The integration of the gender & diversity dimension into research and innovation content has become a requirement by default across the Horizon Europe programme. TETTRIs project pays particular attention to ensuring gender balance in the composition of the beneficiaries of the Call for Third-party Projects (3PPs), and among the participants to the project activities. 

Gender and Diversity Grid

A Gender and Diversity grid has been prepared to help you meet EU requirements on this topic in your project. You will find ten (10) questions to be answered before the project starts and two (2) more questions to address at the end of the project. The gender and diversity grid is presented in text below as well in the gender diversity grid.

General:

• Project leader name and surname
• Project title
• Contact person email

Before the project starts:

1. Is the selection of participants in your project open to any gender or origin?
2. Before starting the selection of participants, did you consider the possibility of a gender gap in the number of participants?
3. Are the training & meeting times appropriate for participants with family commitments?
4. Have possible barriers to gender equality been taken into account in the design of the training/project activities?
5. Does the project ensure that participants with any gender identity and from any origin can provide inputs, access, and participate in project activities?
6. Are the practical and strategic needs of gender diversity adequately addressed in the equipment and materials used for the project?
7. Are sex-disaggregated data and/or gender equality performance indicators used (where possible) throughout the project?
8. Are the language and images used during the training gender sensitive?
9. Do the project activities include a gender-sensitive approach, especially with regard to information, documentation and results?
10. Is gender expertise required from the trainers and other resource persons?

At the end of the project:

1. Did the objective of promoting gender and diversity equality influence the activities and outcomes of the project?

2. If a gender gap was present among the project consortium and participants, did you adjust your criteria and methods to reduce it?

Please note that this will be set-up as an online form, editable and consultable anytime by the content provider and by a TETTRIs Coordination team, to facilitate recurrent analysis of the results reached at different stages of the 3PPs development.

Supporting documentation

For more information on the Gender dimension context in the European Research Area and research projects see https://research-and-innovation.ec.europa.eu/strategy/strategy-2020-2024/democracy-and-rights/gender-equality-research-and-innovation_en

For any question

Please contact: TETTRIs Co-Champions on Gender and Diversity:

• Carole Paleco, at cpaleco@naturalsciences.be, and
• Maria Andrade Delgado, at maria.andrade-delgado@mnhn.fr

Gender en Diversity

Gender and Diversity Grid – File Upload *

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