We are looking for a new (EU) Project Manager

This is a Full-Time Position (38 hours a week) based in Brussels (BEL).

Send a cover letter and your CV (one file only!) in PDF format to: info@cetaf.org

The selection will take place on a rolling basis.

Position

The project manager works jointly with the project coordinator and the rest of the Project Management Team (PMT) of TETTRIs to ensure the implementation of the work programme across the consortium. He/she works in close collaboration with other project’s beneficiaries, collaborators, and boards. Furthermore, the project manager regularly engages with the EU project officer and financial officer, with partner organisations, and officials in the research/environmental areas. The project manager will provide top-level management of the project with regards to all communication, organisational, administrative, logistics, contractual and financial matters. The project manager will be supported by a project administrator and the project communicator throughout the duration of the project.

Responsibilities 

• Manage and monitor implementation of the Grant Agreement with the European Commission and Consortium Agreements among the TETTRIs consortium members;
• Manage the financial, administrative and contractual issues relating to the program according to the budget as determined by the EU and the TETTRIs Executive Board; 
• Take care of the day-to-day management of the project, in coordination with the Project Coordinator; 
• Monitor the progress of milestones and deliverables of the project, and ensure timely and content-wise delivery of project outputs;
• Coordinate and ensure compliance with the GA of TETTRIs-related reporting activities;
• Organise project meetings; coordinate CETAF internal TETTRIs-related meetings;
• Act as a contact point for the Advisory Boards; 
• Act as interface between EU, Project Coordinator, Project Executive Board, as well as CETAF internal point of contact; 
• Monitor interactions with the EU, the media and the public concerning TETTRIs activities or outputs.

Requirements qualifications, experience and skills 

• 3-5 years work experience in (EU-funded) project management;
• Extensive experience with the management and implementation of EU contracts and grants in international organisations, including proposal submissions and reporting;
• Exceptional organisational and planning skills with the ability to coordinate information and processes involving multiple people/teams/disciplines;
• Ability to manage a complex and, at times, heavy workload, to multitask and prioritize;
• Be able to direct the work of senior professionals across multiple countries;
• Good interpersonal and relationship-building skills, with the ability to work collaboratively with staff at all levels within the consortium, listen to and influence others;
• Excellent English skills, both written and verbal proficiency at a fluent level;
• Experience of writing for different audiences and purposes, including funding proposals, and presenting information clearly;
• Cross-cultural sensitivity and appreciation;
• Proactive, self-motivated and result-oriented, takes initiative and has the ability to solve problems independently;
• A post-graduate level degree;
• As the project involves compliance with timeframes, the project manager should have the willingness to work beyond the working schedule, when needed; 
• As the job involves travel, the project manager should be able and willing to spend time abroad when needed to attend project-related meetings. 

Preference will be given to people with:

• A scientific background or experience in working in a scientific environment;
• Experience in management of EU funded projects;
• Training/certifications in project management.
• Familiarity with EU policy development in the area of environment, research and innovation.

General Conditions

Start date: ASAP

Work pattern: Full-time (38 hours per week);

Contract: 1 year (renewable);

Workplace:
CETAF General Secretariat
c/o Royal Belgian Institute for Natural Sciences
Rue Vautier, 29
1000 Brussels, Belgium

We offer you:

• Competitive salary;
• Friendly and dynamic working environment;
• International team;
• Travel opportunities.

CETAF in Short

CETAF is Europe’s network of research performing organizations. The members of our community are natural history museums, botanical gardens and biodiversity research centres from across Europe that hold a wealth of biological and geological collections, including animals, plants, fungi, rocks and genetic resources. The collections of our 74 institutions from 24 European countries comprise an estimated 1.5 billion specimens, including over 80% of the world’s described species. This unprecedented resource serves to drive scientific research and public engagement worldwide

The General Secretariat of CETAF is committed to implement the CETAF strategic vision, enable the deployment of our mission and bring the values of the community into scientific excellence while thus serving the society to tackle the major challenges we face. We advocate, engage and work closely with other European and international actors to preserve bio and geodiversity in our planet. We participate in projects and initiatives that support scientific research and promote and foster taxonomy as a fundamental discipline in support of others such as ecology, genetics or biochemistry.